ENTRY TERMS AND CONDITIONS

1). All vehicles are required to be at the venue and complete your registration and safety check by this time or you will miss out on getting your vehicle on the track. No refunds will be made.

2). When you arrive at registration, please have your Entrant email showing your competitor number and a valid driver license ready.

3). All tow vehicles must be parked so they do not interfere with the operation of the pits. If you are asked to park in a certain area, please do so.

4). Please ensure that you and your crew have your wristbands on at all times.

5). You are under the control of the officials at all times. If you do not obey instructions, you will get one warning. A second offence will end your day and you will be asked to leave with no refund of entry.

6). All track drivers must hold a FULL licence.

WOF or Registration is not needed, however preferred. If you are bringing a non-wof or registered car, please ensure it’s on a trailer when arriving at the venue for your own safety and to avoid being pulled over on the roads. Licences must be valid at the time of the event (e.g. not disqualified, expired etc).

Your car must pass the Safety Check check to be allowed on the track. No exceptions or refunds if your car fails to meet the criteria. The scrutineers decision is final. You (the driver) must take your car and drivers Licence to the safety check bay in the allocated time. It is the drivers responsibility to ensure your vehicle is properly prepared for the event (please see Safety Check page for more details). 

Although we may have passed your car at the safety check, it is ulitmately your responsibility that your car is safe to drive. Inbetween each session, we recommend you check things over such as tyre condition, no loose body panels, battery clamp is secure, brakes feel firm, fuel cap is on etc. Your ride - your responsibility.

Vehicles are preferred to have a minimum third party insurance with motorsport insurance for this event. You will be personally responsible for all costs and damage associated with injuries or damages done by you or your passengers in the event of an accident. Nissan & GTR Festival NZ, Hampton Downs and the promoters accept no responsibility for any damage, theft, or loose over the weekend.

Premier Events has zero tolerance for drivers drinking while the track is open. Random breath tests may take place over the weekend, and any driver with a blood alcohol reading of over 0.00 may have their Driver Pass removed.

All drivers are required to wear enclosed shoes while on the track. Please see the safety checklist above to ensure you arrive with the correct gear required for each session.

All drivers are to follow instructions from Premier Events or Hampton Downs staff.

Premier Events will go ahead, rain or shine. The event will not be postponed or cancelled due to weather. 

All drivers and passengers must have your correct wristbands on at all times. These are waterproof and may not be removed over the weekend. If security or staff notice wristbands have been tampered with, you will be removed from the venue, or be made to purchase another one. If your wristband is removed due to misbehaviour around the venue, no refunds or exchanges are given.

Driver passes cannot be transferred, resold etc. Drivers are welcome to bring a different vehicle through registration if their original vehicle is unable to make it (see below for fees), however Drivers Licences must match whats been entered online to be eligible to pick up your drivers wristband. Entrants are not allowed to swap or transfer competitor stickers to other vehicles. If caught, you will be asked to leave the event without any refunds and receive a lifetime ban from Premier Events. If you have swapped your sticker to someone elses vehicle, both parties will be banned. Spot checks will be done throughout the weekend and vehicles will be checked against the registered information (Rego, Year, Make, Model and colour).

Passengers must sign and indemnity form and pay the fee for their passenger wristband before attempting to get in a car. The Driver may not get on the track unless all passengers have correct wristbands. Passengers 17 or under will need a Parent or Guardian to sign the indemnity in order to get a passenger wristband. Please drive to the conditions and it is the drivers responsibilty to ensure passengers feel safe and secure throughout the trip. Please return to the pits as soon as possible if requested by your passengers.

One driver and vehicle per entrant only. If your mate wants to have a drive, can pay on the day to be a second driver. This will enable them to drive your car. If you want to bring two cars along, you will need to register both cars separately.

Any damage caused to any property must be paid for. This includes but is not limited to Walls, Barriers, Fences, Signage, Equipment as well as fluid drop materials. Staff have the right to detain the vehicle/s in question as collateral until full payment has been made and/or the cost of clearing/cleaning will be passed on to the competitor. Drivers are responsible for their actions on and off the track. Police may be involved if required.

Any violent or antisocial behaviour by anyone inside the venue will not be tolerated. This will result in your wristbands being removed and being escorted out of the venue by security, and reported to the police if necessary with no refunds.

Any person caught driving or attempting to drive a vehicle on the track without the correct wristband or stickers will cause the vehicle owner to loose their track access for the weekend, and stickers will be removed. Participants are responsible for your own and passengers actions/behaviours.

I, the undersigned, hereby confirm and warrant and agree to be bound by the following terms and conditions in favour, and for the benefit of, HDMP (Hampton Downs Motorsport Park) and PE (All Employees of Premier Events):

1.                 I have not consumed any alcohol or other drugs or substances which may affect my ability to drive, for the period of twelve (12) hours before signing this indemnity form.

2.                 I will comply with the Occupational Safety and Health Regulations provided to me by HDMP or PE at all times.

3.                 I will at all times comply with the instructions of the HDMP and PE employees and agents.

4.                 I will exercise all due care and will at all times comply with the Safety Regulations of the HDMP.

5.                 I understand that the HDMP Circuit Manager or any of their employees or agents may terminate and prohibit my access to the facility if I breach any of the terms in this indemnity form.

6.                 I will be responsible for and will pay to make good any damage I may cause, whether deliberately or otherwise, to any property of HDMP.

7.                 I will not hold HDMP and/or PE responsible for any damage, injury or death caused by mechanical failure or otherwise of any vehicle supplied by those parties, whether directly or through a sub-contractor, or due to the state of the HDMP circuit.

8.                 I understand that in consideration of HDMP granting me permission to use the HDMP Circuit, I warrant all of the above and will indemnify HDMP, PE and together with their employees, directors, officials, representatives and agents from and against all actions, claims, costs, expenses and demands in respect of death, injury, loss or damage to person or property however caused, arising out of or in connection with my use of a vehicle and the Hampton Downs Motorsport Park, including claims by third parties, notwithstanding that such claims may have been contributed to by the fault or negligence of HDMP and PE.

REFUND POLICY

If you can no longer make the event and you'd like a refund, reply to your confirmed competitor email and include your account details for us to process your refund.

• Cancellations made least 7 days prior to the event will result in a $60 admin fee and your entry will be refunded. Please add your account details when replying to your confirmed competitor email.

• Cancellations made between 7 and 5 days before the event will result in a $60 admin fee and your entry will be transferred to the following years event.

• Cancellations made 5 days up until the day before the show will result in a $100 admin fee and the remaining funds will be transferred to the following years events. This is to cover your event packs, stickers and documentation which has already been lodged by this point.

Any no shows to the event or emailing afterwards will forfeit your entry. No refunds or transfers will be made.

There are no refunds for:

• No shows to the event - if you do not turn up to registration, or miss registration hours then your entry is forfeit.

• Issues beyond Premier Events control (such as less track time due to morning fog, oil downs etc).

• If you only intend to take part in one type of session and that time is cut short.

GTR Festival is a festival with a wide variety of sessions and activities. To get your moneys worth, we encourage you to take part in multiple types of sessions throughout the day, as track time is not guaranteed for only one specific type of session (e.g. drifting only). 

CHANGE OF VEHICLE OR DRIVER

If you need to change the Vehicle OR Driver for any reason BEFORE the event, you can do so by letting our staff know on the day at Registration and pay the $60 admin fee (in cash).

You CANNOT change both the DRIVER and VEHICLE! This will need to be a separate entry.

DO NOT TRANSFER STICKERS TO ANOTHER VEHICLE! If you are caught doing do, you will get a lifetime event ban.